Executive Assistant to VP's of Human Resources and Enrollment

Minneapolis, MN

Full Time

Staff Jobs

Mid Level

NORTH CENTRAL UNIVERSITY
Job Description

Job Title:         Executive Assistant to VP’s of Human Resources and Enrollment
Classification: Exempt
Reports to:     VP of Human Resources/Operations and VP of Enrollment/Marketing
Salary: $48,000 - $54,000

North Central University Mission Statement:
North Central University is a dynamic Christian learning community educating students for lives of service throughout society, the marketplace, and the church. In keeping with its Pentecostal heritage and mission, NCU models and expects excellence in both academic practice and Christian faith.

Position Purpose:
The Executive Assistant to the Vice Presidents of Human Resources/Operations and Enrollment provides high-level administrative support to executives, ensuring that their day-to-day operations run smoothly and efficiently. This role is critical in helping the Vice Presidents focus on strategic initiatives by managing routine tasks and complex schedules. Each area has day-to-day duties that assist with the functionality of those areas in addition to general executive admin support.

HR/Operations: The EA provides essential support to the HR department, ensuring that HR operations are conducted efficiently and effectively. Primary duties include administrative tasks, assisting with recruitment and onboarding, and supporting employee relations.

Enrollment/Marketing: The EA provides support in the execution of University communications, administrative website support, when needed and project coordination for Marketing projects executed through a third party.

Responsibilities include but are not limited to:
Executive Assistant Duties:

Provide administrative support to the Vice Presidents and the offices within these Vice Presidents’ areas of responsibility to ensure accurate and timely completion of work.
Coordinate office finances and reconcile invoices to the correct line item.
Provide administrative support to the Vice President of Enrollment & Vice President of Human Resources/Operation’s direct reports as needed.
Assist President’s Office with Board of Regents, campus meetings, and other miscellaneous presentations.
Coordinate travel for Vice Presidents including airline, car rental and hotel reservations.
Coordinate logistics for staff retreats when needed.

HR/Operations Duties:

Coordination of all aspects of hiring and payroll for all seasonal coaches, adjunct and student employment, communicating with supervisors and employees as required.
Providing payroll support including entering data from submitted tickets to the payroll system and reviewing payroll registers with Payroll Processor.

Assist employees and supervisors with Time and Attendance questions and issues.

Manage job postings and supervisor hiring processes in applicant tracking system.
Monthly processing of HR related benefits invoices.

Enrollment/Marketing:

Monitor and manage all incoming website update requests, ensuring timely and accurate fulfillment.
Serve as primary point person internally for marketing needs with our third-party provider. (project coordinator)
Prepare University communications, once VP approval is obtained, and send to the appropriate University group. (employees, students)
Provide back-up administrative support for Admissions department.
Prepare and send weekly communications to employees and students.
Manage Marketing and Office of Communication inboxes and respond to inquiries.
Process and manage invoices.
Coordinate district AG events for VP of Enrollment.
Schedule and manage photographers for institutional events, ensuring all logistics are coordinated in advance.

Other duties as assigned for both areas of responsibility.

Job Qualifications:
Minimum Education and Experience

Progressive administrative experience required.
Bachelor degree preferred.
Previous Human Resources or Higher Education experience a plus.

Knowledge, Skills, and Abilities

Exceptional attention to detail and high degree of accuracy.
Ability to learn principles and practices of Payroll and Human Resources functions.
Working knowledge of MS Office
Confident and accurate verbal and written communication skills
Excellent customer service skills
Knowledge of the ADP Workforce Now platform a plus.
Determination in problem solving.

Working Conditions and Frequency:

Environmental Conditions

Position is located in an urban, Christ-centered environment.

Summary Of Benefits

Medical – Individual Coverage Health Reimbursement Arrangement. (ICHRA). Employees receive a contribution from NCU towards an individual health insurance premium through SureCo.
Dental – Employee funded. Health Partners
HSA and FSA – available through Optum Bank
Life Insurance – company funded life with option to add Voluntary Life through New York Life
Short Term and Long Term Disability – University paid through New York Life
403b Retirement – TIAA or AG Financial. Up to 3% match of employee contributions.
PTO – unlimited with black out periods dependent on departmental and academic calendars.

North Central University employs qualified individuals regardless of race, color, national origin, sex, disability, age, marital status, genetic information, veteran status, familial status, and status with regard to public assistance. Individuals must be able to perform the essential functions of the position with or without reasonable accommodations.

The aforementioned statements are not intended to encompass all functions and qualifications of the position; rather, they are intended to provide a general framework of the requirements of the position. Job incumbents may be required to perform other functions not specifically addressed in this job description.

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Christian Community Life Standards
Employees of North Central University must abide by the following:

The following Christian Community Life Standards have been adopted by the Board of Regents of North Central University and apply to all members of the North Central University community, specifically including students, faculty, staff, administrators and all others that share or participate regularly in the community life of the University.

At North Central we strive to combine rigorous academic training with a strong spiritual environment. Students, administration, faculty, and staff cooperate to achieve a Christ-centered community where biblical standards are upheld. A personal relationship with Christ and active involvement in a local church are required for membership in the North Central community.

The Christian standards embodied in this policy apply to the enumerated members of the North Central University community, both on and off the campus, and both during the University term and when the University is not in session. Christian life is not a “part-time” endeavor and, therefore, the Christian standards here set forth to apply to all members of the community wherever they may be located and at all times of the year.

Any violation of these standards is grounds for serious disciplinary action with the possibility of dismissal from the University, dismissal from employment, suspension or such other action as the University deems necessary and appropriate.* I agree

Certain practices are forbidden in Scripture and will not be tolerated in the lives of members of the University community. Those practices include pornography, sexual relationships outside of marriage (promiscuity in any form), cohabitation and homosexuality. Also, the University prohibits the drinking of alcoholic beverages, the use of tobacco and non-medical drugs, and gambling in any form. Also prohibited are any form of theft, dishonesty (including cheating and plagiarism) and civil disobedience (except in those rare cases that civil disobedience is warranted by an honestly held religious principle and informed conscience, if such action is taken after consultation with Church leaders). Sinful practices such as jealousy, pride, gossip, slander, profanity, vulgarity and greed are inconsistent with the goals of a Christian life style and are likewise, to be avoided by all members of the community.

Members of the North Central community are expected to practice restraint and discretion in their participation in all forms of entertainment. Nothing should be viewed or listened to which is in conflict with standards maintained by the Assemblies of God. This standard applies to all entertainment, including live theater, dance, television, movie theaters, videos, radio and music.* I agree

North Central University encourages all members of the University community to act with discretion in choice of dress. Our standards of dress incorporate obedience to the Biblical principles that we be modest in all things, that we do not offend in any way, and that we glorify God in everything. Our concern is that clothing of all types is characterized by modesty, neatness, cleanliness and appropriateness for a Christian community (see the Student Life Guide for student dress code and the Faculty and Staff manuals for faculty and staff dress codes).

Community life at North Central University should be marked by careful consistent demonstration of Christian love and service to others, concern for evangelism and world missions, honesty, personal integrity, recognition of the rights of others, defense and advocacy of justice and glorifying God in all thought and action. Any type of discrimination against other racial or ethnic groups is forbidden, as is personal or sexual harassment of any nature. The University expects all students, faculty, staff and other members of the University to remove from their behavior, speech habits and thinking, as much as possible, all indication of racial or ethnic bias. Racism in any form will not be tolerated within the North Central University community.

North Central University community life is exemplified by, and takes as its model, the life of Christ. Dedication to the pursuit of excellence, forbearance for one another and daily commitment to Jesus Christ as Lord by continued study and obedience to Scripture in all areas of life remains our guiding light.* I agree

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Executive Assistant to VP's of Human Resources and Enrollment

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